A digital signature is a contemporary replacement for the traditional method of signing documents with a pen and paper. It is precisely what the name implies.

How To Get A Digital Signature For Your Company – Nowadays, it has become straightforward and convenient to carry out personal and corporate tasks. Because of the widespread adoption of digital signatures, we no longer face any restrictions in our professional or personal life. A handwritten signature is always required to verify their legitimacy regarding physical papers like invoices. So, electronic documents will also require verification in the same way as paper-based ones. Digital signatures play a crucial role here.

Among the information included in digital signature certificates is the identity of the person signing them, as well as the individual’s pin code, country, email address, and the date on which the certificate was issued. This certificate further backs up the digital signature. Digital signatures have been more widely accepted, reliable, and trustworthy due to government laws on their creation and use. Hence, Digital signatures will eventually eliminate the need for paper signatures.

Digital Signature

Digital Signature Certificate is an electronic version of a physical signature that proves the sender’s identity when an electronic document is sent through the Internet. Digital signatures are commonly utilized in various online operations, including electronic tax filings, the registration of companies and limited liability partnerships, the submission of annual returns, and electronic tenders, among others.

Globally, digital signatures are growing popular. The use and acquisition of a digital signature are governed by a legal framework in countries that permit their use. The acquisition process remains the same even if you arrive from a different nation. A genuine digital certificate can only be obtained from a certifying organization.

Certifying Authority, CA is a type of Trust Service Provider and is a third-party organization that is accepted and trusted in a country. It has the authority to provide digital signatures to its users. These CAs must adhere to a set of rules and regulations. Registration of a private limited corporation in India is impossible without sufficient confirmation of identity and residence.

Documents Required for Digital Signature for Company Registration

When requesting a Digital Signature Certificate, you must submit the following DSC requirement specifications as verification to Get Digital Signature for Company

Proof of Identity and Residence

• Passport or PAN card photocopy
• Scan of voter identification, passport, or driver’s license
• The most recent bank statement, phone or mobile bill, energy or gas bill, etc., should be provided as an electronic backup.
• Passport-sized photo signature sample scanned, i.e. blank document with signature of directors only.

Proof of Registered Office

• A scanned copy of your most recent bank account, phone or mobile bill, or energy or gas bill
• A scanned copy of the rental contract that has been notarised in English
• A scanned copy of the property owner’s certificate of no objection
• English translation of the sales or property deed in case of owned property

It’s essential to keep in mind that your registered office does not have to be a business location; it can also be your home.

How to get a Digital Signature

Step 1: Sign up and choose your entity type

Log on to the official website of an Indian certification authority that issues Digital Certificates. Once you have viewed the page, you will be sent to the section titled “Digital Certification Services.” Now, in the ‘Digital Certification Services’ area, select the sort of entity for whom you need the DSC: ‘person or organization’, etc.

If the applicant wishes to obtain DSC on behalf of an organization, a new tab will open up displaying the DSC application form. To register for the DSC, download the form and fill it out.

Step 2: Complete the relevant information

You can begin filling out the form as soon as you download it.

• The DSC class
• Validity
• Type: Sign Only or Sign & Encryption
• Applicant’s Name and Contact Information
• Residential Address
• GST Number & Proof Document ID
• A Declaration must be submitted
• ID document
• Document as proof of residency
• The Attestation Officer’s information should be included
• Finally, enter your Payment Details

You must affix a recent photograph of yourself and sign the declaration after completing all the required details. Make sure the form has been filled out, and the completed form should be saved as a document.

Step 3: Identification and Address proof

It is necessary to have an attesting officer certify the documentation used to prove your identity and residence. Ensure the attesting officer’s signature and seal are visible on the accompanying proof documents.

Step 4: DSC fee payment

Obtain a demand draft or check payable to the Local Registration Authority wherever you intend to submit your applications for verification to cover the application fee for filing a DSC. You can get the details of a Certifying Authority authorized to provide Digital Certificates in your city using an online search engine.

Step 5: Upload the relevant documents

The following documents should be placed in a sealed envelope:

• DSC Registration Form that has been appropriately filled out and signed; – supporting documentation for Proof of Address and Proof of Identity that has been certified by the attesting official
• Payment by Demand Draft or Cheque.
• Please include a stamped, self-addressed envelope to expedite the registration process and mail it all to the Local Registration Authority, LRA.

Filling out and submitting the DSC Form, along with all required documentation and payment, concludes your Electronic Signatures Certificate application process.

Digital Signature Error Correction

An organization must follow the steps outlined below when making changes to a DSC.

• Enter your login details
• Select the “Change DSC details” option.
• The DSC must be filled out with all the necessary information.
• Choosing a DSC that has been renewed or changed is an option.

Conclusion

As the use of paperless online interactions becomes more widespread, digital signatures can be of assistance to you in securing and maintaining the integrity of your data. The more you understand and use digital signatures, the more secure your information, papers, and transactions will be. People that transact online will appreciate the convenience of the digital signature certificate. A DSC is a requirement for incorporating a business. As a result, make sure your DSC transactions are as efficient as possible. Edu-Visor should be consulted for any additional information or assistance. Our experts are always available for help.